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Payroll and Benefits Coordinator 444 views

JOB SUMMARY
Reporting to the Payroll & Finance Manager, the Payroll & Benefits Coordinator has extensive experience and understands the complexities arising out of processing payroll and benefits administration for a mix of unionized and non-unionized employees in a non-profit organization.

Based in Vancouver’s Downtown Eastside, the company is the largest sex worker support organization in Canada. For more than thirty-five years, they have offered a safe place of respite for women and gender-diverse people involved in street-based sex work.

JOB DUTIES AND KEY RESPONSIBILITIES

  • Process bi-weekly payroll runs and process ROEs accordingly.
  • Maintain a strong understanding of the Collective Agreement & the BC ESA (Employment Standards Act) and consult the HR Partner for the interpretation of the clauses.
  • Ensure compliance with BC ESA & Collective Agreement, established procedures and internal controls.
  • Input and update data, including new employee information, changes in employee status, and hours worked.
  • Responsible for payroll related remittances, such as CRA source remittances, MPP (Municipal Pension Plan), WorkSafe BC, BC Health tax, and union dues.
  • Support the Payroll & Finance Manager in preparing T4s & T4As, WorkSafe BC & MPP annual reports, and other various reports.
  • Responsible for reconciling payroll records with both accounting and payroll systems and updating staff’s vacation accruals and sick hours after each payroll run.
  • Maintain an accurate seniority and MPP eligibility list for all union employees.
  • Regularly update and organize employee files as needed to ensure payroll database’s integrity.
  • Assist members of the administrative team with various reports and requests related to employee metrics and data.
  • Assist with salary surveys and information gathering required for various initiatives and budget requests.
  • Provide employee/wage information to assist with processing WorkSafeBC claims.
  • Readily available to staff as a trusted source of information in all areas of payroll and benefits.
  • Process changes to benefit coverages, including new enrollments, coverage changes and terminations, both in the benefit carrier’s system.
  • Responsible for ensuring staff eligibility and enrollment in the benefits plan.
  • Provide an overview of the benefit plans and respond to any staff inquiries.
  • Manage Long-term Disability Claims process with the HR Partner, including engaging directly with staff who apply and following up on ongoing claims
  • Perform other relevant duties as required

QUALIFICATIONS/REQUIREMENTS

  • Minimum 3-5 years of payroll processing experience, preferably in a unionized environment.
  • Demonstrated knowledge and experience in the administration of payroll & benefits, knowledge of working in a labour relations/union environment.
  • A certified PCP (Payroll Compliance Practitioner) is preferred
  • Strong working knowledge and experience with Ceridian PowerPay payroll and/or WorkZoom systems considered a significant asset.
  • Excellent computer skills and experience with Microsoft Office Suite (Office 365, Slack, SharePoint, Outlook, MS Word and Excel).
  • Excellent verbal and written communication skills with exceptional attention to details.
  • Current knowledge of British Columbia Employment Standards.
  • Proven diplomacy, tact, empathy and understanding of sensitive/confidential employee issues.
  • Highly flexible, good tolerance for ambiguity and time-driven deadlines and able to quickly adapt to changing priorities.
  • Alignment with the WISH mission, vision, and core values
  • A strong feminist analysis of violence against women with an understanding of power and its intersection with gender, race, culture, class, ability, religion, sexual orientation, ethnicity, and age
  • Significant understanding and knowledge of systemic barriers and oppression rooted in colonization, racism, transphobia, classism, misogyny, moralism, and ableism and how they impact sex workers

COMPENSATION & WORK ENVIRONMENT

  • Non-unionized, full-time permanent position.
  • Salary range of $62,000 – $72,000 per year.
  • Hybrid/remote and flexible working arrangements available.
  • Excellent health & welfare benefits plan with premiums fully covered by WISH.
  • 6% vacation accrual (equivalent of 3 weeks per year)
  • 12 health & wellness days paid every year.
  • 14 paid statutory holidays.
  • Annual office closure for one week in December
  • Welcoming and team-based culture.

Women with lived expertise in sex work, Indigenous women, Black women, women of colour, trans women, and members of other equity-seeking groups, are particularly encouraged to apply.

Job Types: Full-time, Permanent

Salary: $62,000.00-$72,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off

Schedule:

  • 8 hour shift

Experience:

  • unionized environment: 2 years (preferred)
  • payroll: 3 years (preferred)
  • benefit administration: 2 years (preferred)

Ability to Commute:

  • Vancouver, BC V6A 1C3 (required)

Work Location: In person

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AG Recruitment is a Vancouver boutique recruiting firm that screens and provides available candidates in the field of accounting, finance, human resources and engineering.

Contact Us

Adraina Gugliotta, BSc, CPA
9th Floor, 1021 West Hastings Street
Vancouver, BC
V6E 0C3
(T)604-355-2550
(C)604-307-0827
info@ag-recruitment.com